Optometric Management Tip # 267   -   Wednesday, February 28, 2007
Practice Promotion Ideas

I recently wrote about how to manage the wonderful problem of having too many appointments booked far in advance. That situation really does happen, but the far more common problem is at the other end of the scale: not enough appointments. For doctors who are just opening new offices or for any practice with too few patients, here are some ideas on how to increase the patient load.

Word of mouth is slow but sure

The best way to build a practice is through word of mouth referral by happy patients telling others about your practice. By becoming obsessed with excellent patient service you will build loyalty, which is the highest level of satisfaction. This must be much more than providing good clinical services. You and your staff must demonstrate that you really care about people on a personal level. Your practice must stand out from all others. Word of mouth doesnít do much good if you just opened a new office, since there is no one to tell others, but ensuring excellent service is still the first step for a practice that is not busy enough. When patients do use your services, you need to give them compelling reasons to talk about you.


Advertising in the local newspaper or in other media such as radio, TV and billboards can all be effective. It can also be a break even effort or worse, where the net income derived from the campaign is less than or equal to the cost of the ads.

For new practices, I recommend a professional announcement ad that might run three times per week for one month. This ad would list the practice name and logo, the doctorís name with photograph, the services offered, and the managed care plans accepted. In addition to the ad, I would send a press release and follow-up with the business editor to have an article written about the practice. Many newspapers have a regular feature that profiles new businesses. Try to include action photos of the doctor and some instrumentation. It is often easier to get an article accepted when you are also negotiating to run a paid ad. Ask the newspaper advertising representative for assistance.

I donít typically recommend any discounting at all, but if a practice really needs a boost in volume and revenue, it must give the consumer a reason to act. A discount certificate sent by direct mail is quite effective. It could be sent to the patient base if there is one, or many printing companies can provide zip code data bases that allow you to send to each household. I have found success when a specific dollar amount is given as a discount rather than a percentage. For example, you might send two certificates, one which is good for $25 off an eye exam and the other good for $50 off a complete pair of glasses. A person could use both and save $75. The higher your usual fees are, the less impact this discount will have. Be sure to include a notation of the expiration date of the offer, that the offer may not be used with vision plans or other discounts, and that the patient must present certificate at time of exam or eyeglass order.

Community service

There is one additional way to build a practice that should not be overlooked. It is the business networking that comes from being active in your community. The business benefits should be viewed as a nice secondary bonus for giving your time in public service. Consider these options:

Finally, be sure to drop in and say hello to local optometrists, general ophthalmologists, retinal specialists, opticians, pharmacists, general physicians, chiropractors, school nurses, nursing home administrators and other health professionals.

Best wishes for continued success,

Neil B. Gailmard, OD, MBA, FAAO
Chief Optometric Editor, Optometric Management